Stop losing leads to the inbox.
Most small businesses do not have a lead problem. They have a follow-up problem. Inquiries land in forms, calls, texts, and inboxes, then the next step depends on someone remembering. I build the flow that catches the lead, drafts the reply, and keeps the follow-up visible.
The lead should not live in someone’s head.
The late-night inquiry. The quote that needs a nudge. The voicemail no one wrote down. Boring details, yes. Also the exact details that decide whether a lead turns into revenue.
When a lead first shows up
- 01 A new lead fills out your contact form. Captured into your CRM, tagged by source, AI drafts a reply for your review, you approve in one click.
- 02 Someone calls and leaves a voicemail. Transcribed, logged in the CRM, AI flags whether it is worth your time today.
- 03 A quote went out 5 days ago and the prospect has not replied. Check-in draft auto-generated, ready for you to send.
When the conversation goes quiet
- 04 A hot lead lands at 11pm. Telegram or SMS alert with the inquiry summary so you can act first thing.
- 05 End of week. One digest of new leads, stalled deals, and what needs your attention next week.
Inside the tools you already use.
I do not push tool migrations. If your stack works, we build inside it. If something is genuinely holding you back, I will say so before any work starts.
The pieces are usually simple: capture the lead, sort it, draft the reply, log the conversation, and remind the right person before the thread goes cold.
Clean forms, cleaner records, fewer loose ends.
This site needed forms that worked hard in the background: spam protection, lead storage, admin views, and a cleaner handoff after someone reached out.
Find the workflow. Make it usable.
This is practical on purpose. We keep the scope clear, use the tools that make sense, and leave you with something your business can use.
Find
We look at the work that is slow, manual, or too easy to drop. Then we pick the one thing worth fixing first.
Fit call + scopeMap
I map what happens now, what should happen next, and where AI can help without forcing a tool change.
Plain-English planBuild
I build the workflow, connect the tools, and test the steps. You stay close enough to steer without doing the work twice.
Done-for-you setupHandover
You get the working setup, a simple walkthrough, and the option to keep me on if you want help with the next thing.
Use it or keep me onWhat owners usually ask first.
Do I have to switch CRMs? +
What if I do not have a CRM yet? +
Can AI reply to leads automatically without me approving? +
How long does a CRM build take? +
One-time build first. Ongoing care if you want it.
Most builds run $1,500 to $5,000, with the typical project around $2,000. I quote the exact number after I understand what needs fixing. You will know the price, the scope, and what I am building before anything starts.
Workflow Scope
- 30-minute fit call
- Written scope document with what I would build
- A clear price before you commit
- Honest "not a fit" if that is the answer
AI Workflow Build
- The built workflow, fully working
- Walkthrough video so you know how it runs
- Short walkthrough document
- Built inside the tools you already use, where possible
Workflow Care
- Monthly check-in to keep the system tuned
- Add the next small automation or dashboard view
- Updates to prompts, pages, flows, and walkthrough notes
- Direct email and Telegram access for quick questions
Useful next stops if leads are the issue.
Check for lead leaks
A short check for the places new leads and follow-ups may be slipping.
→ ExampleSee the website build
A search-ready site with forms, spam protection, clean lead capture, and admin views.
→ ServiceAI workflow build
For owners who know one workflow is slowing the business down, but not which fix comes first.
→You have been meaning to fix this for months. Let's do it.
If I can help, I will tell you what I would fix first. If I cannot, I will say that too.
Apply to work with me →